$4,000
The perfect solution if you prefer to plan your dream wedding but want to hire a professional for some peace of mind the month leading up to the big day. We will step in 6 weeks before the wedding to finalize the details, tie up the loose ends, manage the day and ensure everything you have planned for is flawlessly executed. Our team will work closely with you and become the main liaison between you, your venue and vendors especially on the month leading up to your wedding day. This will ensure a smooth process of getting all intricate details communicated correctly so that everyone will be on the same page. Relax and enjoy the last few weeks leading up to the big day. We’ve got your back!
Preparation:
Service begins 8 weeks prior
Vendor referrals (immediately)
Email support
Up to 2 planning meetings
30 day out checklist
Primary Point of contact for vendors
Discuss ceremony preferences and religious etiquette
Design procession & altar arrangement, if none has been provided
Finalize Floor Plan
Create a comprehensive Wedding Day Timeline while coordinating all logistical needs, arrival times, and departure times with vendors individually
Review BEO (Banquet Event Order) provided by the venue/caterer
Make final follow-up calls to all vendors to confirm services, collect certificates of insurance, vendor authorization forms, and ensure all vendors are aware of venue policies and are paid and fed according to their contracts (this will be done 2-3 weeks out)
Supply vendors with contact information for the day of the event, as well as the schedules, layouts, and parking information
Coordinate, manage, and troubleshoot leading up to and on your wedding day. We’ll be ready to solve any unexpected situation or emergencies
Communication and detail confirmation with your venue and vendors including:
- Final floor plan/seating chart/guest count
- Menu & meal selections
- Rentals
- Music selections, music cues, names of those doing speeches
- Hair and Makeup timing and schedule
- Quantities of flowers, décor setup and delivery
- Limo/Transportation pickups and drop offs
- Must-have photos and photography locations
2 Coordinators onsite
Full Day Wedding day coordination
Ceremony Rehearsal
Wedding Day Services:
Complete wedding day coordination from set-up to tear down. Our team will be the first one onsite, and be the last ones to leave
2 coordinators on-site to manage the flow and timing of the entire day
Act as a liaison between wedding party, family members, venue and vendors
Bridal Emergency Kit
Implementation and overseeing of the wedding day schedule/ timeline. Our team will stay in communication with the Banquet Captain throughout the event to relay any timing changes, reminders for vendor meals and keeping the event on track and ensure things are going smoothly
Distribute bouquets and pin flowers on attendants
Greet vendors and oversee set-up of ceremony and reception to make sure all commitments are fulfilled
Assisting Photographer in rounding up family and bridal party for portraits
Set-up and breakdown of day-of details (i.e guest book, ceremony programs, menus, candles, table numbers, toasting flutes, escort and place card, gifts, wedding favors, etc.)
Direct Ushers with program and seating distribution
Cue band/DJ and photo and video teams for entrance of processional & Bride’s entrance, and keep them on track with timing and details.
Line up and cue wedding party for ceremony
Ensure that the marriage license is signed & wedding rings are present
Line up and cue Bride, Groom and wedding party for Grand Entrance
Assist band or DJ in cueing important events (grand entrance, cake cutting, bouquet toss, dances, etc.)
Cue Bride, Groom, and wedding party for all important events
Distribution of final payments and gratuities to vendors
Collect and secure all wedding gifts, keepsakes, and personal items at the end of reception
Coordinator will not leave the reception until the bride, groom, and all guests have departed safely